13
Employee Direct Deposit Setup
SOP Number: YES00026
Effective Date: 4/10/2025
Revision Date: 4/10/2025
Owner: Payroll
Review Frequency: {Quarterly}
Purpose
This SOP explains the process to associates to add their direct deposit information, update their banking information, or request a Rapid! Paycard along with helpful tips to keep in mind to reduce potential errors.
Responsibilities
This is the responsibility of the associate who is updating or enrolling in direct deposit
Employee Direct Deposit Setup
Welcome to Your Employment Solutions!
We’re excited to have you on board! To ensure you receive your paycheck accurately and on time, please follow these direct deposit guidelines.
SUBMITTING YOUR DIRECT DEPOSIT INFORMATION To help us process your direct deposit correctly, we highly recommend providing account documentation displaying your full account number and routing number when submitting your information. This can be:
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A letter from your bank
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A screenshot from your banking app
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A voided check
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Providing documentation ensures accuracy and prevents delays in payment.
COMMON MISTAKES TO AVOID ✅ Use Your Full Account Number – Ensure you enter your full account number, including any required prefixes for credit unions.
✅ Watch for These Common Bank Prefixes:
Mountain America Credit Union
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Checking: 5010-
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Savings: 0110-
America First Credit Union
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Savings & Checking: 7460-
❌ DO NOT Use a Debit or Credit Card Number – Card numbers are 16 digits long and cannot be used for direct deposit.
NO BANK ACCOUNT? NO PROBLEM! We offer Rapid Pay Cards free of charge. These work like a debit card and come with an account number where your paycheck will be deposited. If you’d like this option, let a Your Employment Solutions associate know.
🚨 IMPORTANT: If direct deposit information is not provided before your first payday, we will automatically issue your payment to a Rapid Pay Card.
📌 WE DO NOT ISSUE PAPER CHECKS.
SETTING UP DUAL ACCOUNTS? If you’d like to split your paycheck between two accounts, please notify a Your Employment Solutions associate before payday. Dual account setup errors are common, so we need to review them to avoid payment issues.
WHY ACCURACY MATTERS Carefully entering your account information and providing supporting documentation helps ensure successful payments. Incorrect information may result in your paycheck being delayed while we wait for funds to return before re-depositing.
If you have any questions or need assistance, feel free to ask! We’re here to help make your payroll process smooth and hassle-free.
📞 Contact Your Employment Solutions for Any Questions!
Approval and Revision History
|
Version |
Date |
Approved By |
Changes Made |
|
1.0 |
4/24/2025 |
IT , ML |
Initial Creation |
Contact Information
For questions or support related to this SOP, contact:
Role/Department: HR
Email: [email protected]
Extension: 803
