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Social Security Number (SSN) Change Requests
SOP Number: YES00056
Effective Date: 4/10/2025
Revision Date: 4/10/2025
Owner: Payroll
Review Frequency: {Quarterly}
Purpose
Briefly describe the purpose of this SOP. Explain why this procedure exists and what it aims to achieve.
Some SOPs will have this, some won’t. Will be listed as “Purpose” on old SOPs too.
Responsibilities
List the roles and their responsibilities for this procedure. Be specific about who is responsible for each part of the process.
Ex.
-
Role 1: Recruiter
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Role 2: Account Manager
Definitions
Provide definitions for any terms or acronyms used in this SOP that may not be commonly understood.
SOCIAL SECURITY NUMBER (SSN) Change Request
NAME OF EMPLOYEE: ____ _____________________________________________
IN-CORRECT SSN : __ __ __ - __ __ - __ __ __ __ (as shown in Avionte)
Please select from the following:
o A data entry error has been found and needs correction
o Employee initially provided incorrect SSN (must provide copy of valid SS Card)
o A new employee needs to be entered using this SSN; Name ___________________________
(must provide copy of valid SS Card for new employee)
o This is a duplicate file; a new file with Correct SSN has already been created
CORRECT SSN : __ __ __ - __ __ - __ __ __ __ (must provide supporting documentation)
Please select any and all of the following options that pertain to this case:
o This Social Security Number is already in use
o Supporting Documentation is attached (Copy of Valid SS Card)
o Supporting Documentation can be found in Employee Documents: Employee #___________
(must confirm before selecting, must be copy of valid SS Card)
NOTES (Please explain how this was discovered, other personnel files possibly involved, what actions have already been taken, etc.):
NAME Change Request
IN-CORRECT NAME: (as shown in Avionte)
EMPLOYEE NUMBER: ______________
First Name: ________________________
Middle Initial: __________________________
Last Name: ________________________
CORRECT NAME: (As it appears on valid SS Card)
First Name: ________________________
Middle Initial: ___________________________
Last Name: ____ _______ ___________
Signature: __________________________________________
Date: _____________________________
Printed Name of Staff Member Submitting Request: ____________________________________
Guidelines and Best Practices {OPTIONAL}
Offer any additional guidelines, tips, or best practices to help with successful execution of this SOP.
Approval and Revision History
|
Version |
Date |
Approved By |
Changes Made |
|
1.0 |
4/10/2025 |
IT , ML |
Initial Creation |
Contact Information
For questions or support related to this SOP, contact:
Role/Department: Payroll
Email: [email protected]
Extension: 803
