Auditing Fresenius Orientation Packets 

SOP Number: YES00008 
Effective Date:  12/20/2024 
Revision Date:  12/30/2024 
Owner:  Operations 
Review Frequency: Quarterly 
 
 

 

Responsibilities 

List the roles and their responsibilities for this procedure. Be specific about who is responsible for each part of the process. 

1. Role 1: Recruiter  

2. Role 2: Account Manager  

Definitions 

Provide definitions for any terms or acronyms used in this SOP that may not be commonly understood. 

Procedure Steps 

  

 

Auditing Fresenius Orientation Packets 

Purpose/Scope: Our goal is to be audit ready at all times with Fresenius. One of the big reasons that we landed Fresenius is because of our compliance. The Fresenius packets are important because we can quickly show anyone on the management team at Fresenius that we did what we are contracted to do from on-boarding through Orientation. We also provide a copy of the first 5 pages from Orientation to the Training Coordinator for the files she makes for all employees at Fresenius.  

Fresenius Packet Should include the following in this order: 

1. Appendix B – First Day on the Job Good Manufacturing Practices Signature Page 

2. Appendix C – Signature/Initial Identification Page 

3. First Days at Work cGMP Quiz 

4. Harassment Quiz 

5. Safety Exam 

6. Appendix D – Fresenius Temporary Employee Pre-Assessment Checklist 

7. Appendix B – Hearing Quiz 

8. YES Safety Policy 

9. Hourly Policies Packet 

10. Pre-screen Packet 

What we check for: 

*We want to make sure everything is filled out correctly with either black or blue ink. No pencil or other colors. * 

1. Signature, printed name (commonly missed), date and employee number which is NA 

2. Signature, printed name, initials (commonly missed), date, employee number (NA) 

3. Quiz has name and grade at the top (no preference on how it’s graded) 

4. Quiz has name and grade at the top (no preference on how it’s graded) 

5. Quiz has printed name, signature, date, employee number, and grade at the top. Grade should be filled out under the signature/name spot as well. This will be the number out of 33(total points). 

6. Everything needs to be checked EXCEPT Language Review Policy and Copy of HSD/GED. Those spots should say NA. Signature, printed name and date at middle of page. 

7. Name, department (NA), signature, date, employee number and grade at top (no preference on how it’s graded). 

8. Printed name, signature and date 

9. Front page – Printed name, signature and date. 1st page – printed name, signature, employee number, and date. 2nd page – printed name, signature, employee number, and date. 

10. Pre-Screen packet – should already be audited, but still good to double check in case anything was missed. Rehire form, relative form, OIG/GSA form, New Hire Agreement, drug test, background, employee confidentiality agreement. This can be in any order; just want to make sure it has all the right signatures from recruiter and employee. 

*Rehire forms for rehires will be signed “yes” by Kaitlyn when brought on-site* 

 

Guidelines and Best Practices {OPTIONAL} 

Offer any additional guidelines, tips, or best practices to help with successful execution of this SOP. 

Approval and Revision History 

Version	Date	Approved By	Changes Made
1.0	12/20/2024	IT , ML	Initial Creation

Contact Information 

For questions or support related to this SOP, contact: 
Role/Department: Operations 
Email: [email protected] 
Extension: 703